Find information before deciding its treatment
Data discovery focuses on information already held in supported repositories. It helps establish locations and content context for later protection work. A finding is a candidate for owner review; it is not automatic proof of a breach, excessive access or a legal requirement to delete the material.
Begin with a repository schedule and a small set of information classes. Include the source owner, business purpose and approved scan access. Known positive and negative samples are important because a scanner can miss protected content or match material that resembles it. Record inaccessible sources and unsupported formats instead of treating them as clean locations.
Keep discovery separate from unapproved remediation
Confirm current Fortra source support and the selected deployment method. Review whether assessment uses content, metadata or another supported approach, and approve how resulting evidence is handled. The initial quotation should distinguish reporting from labelling, access changes, quarantine or other remediation activities.
Pilot a bounded repository and validate results with someone who understands its records. Document false matches, permission failures and the effect of a rescan after an approved change. For UAE deployments, agree processing and reviewer access before sensitive examples are exposed. Handover should leave a coverage map, validated findings and an owner for each next action, rather than only a raw export that nobody can interpret.
Evidence to request for this scope
- Reconcile the scan list with the organisation’s expected repository inventory.
- Test identification using authorised known-sensitive and known-benign examples.
- Specify who validates findings and which later remediation actions require separate approval.